Greenroom Producers can send out email invites to their presenters to let them know how to enter the Greenroom on the day of the show, and also to invite them to rehearsal or tech checks. In this article, we'll explain what Greenroom email invites are all about, how to send an email invite specifically for rehearsal or tech checks, and how to turn on automatic emails (or turn off, for manual invites). 

Email Invites

When a Greenroom Presenter is invited to a Greenroom by the Producer, they get sent an auto-generated email invite, giving them the opportunity to join that Greenroom from a button in the email.  This initial email is what presenters will reference when entering the Greenroom for the first time, and when it comes time to enter the Greenroom for the main virtual event.

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Email Invites for Rehearsal or Tech Checks

The Greenroom Producer can also invite the list of Greenroom Presenters to a rehearsal or tech check. This can be set up by clicking Setup > Info

Creating a rehearsal or tech check for a set date and time will not only send an additional invite to the Presenters, but will also send them a calendar invite that can be reflected on their email or calendar application.

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Automatic Invites

Within Setup > Info > Greenroom Settings, there is a tab for email invites, which can be turned ON or OFF.  When you first enter a Greenroom it is defaulted to ON; this means the Greenroom will automatically send email invites.

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Manual Invites

When you turn the Email Invites tab OFF, it will prevent automatic Greenroom emails to be sent to your presenters when inviting them to a Greenroom, or for a rehearsal or tech check. This allows Greenroom Producers to create customized invites for their Presenters through their own email platforms, where they can then reference the original, specific Greenroom Presenter link to their invitees.  

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