How to: Generate Magic Links

Create a simple, seamless event login experience.

Generate individual links to share with attendees to bypass the registration page (like the one below!) and directly join the event. Magic Links create a one touch login experience for attendees - perfect for your VIP guests. Magic Links also provide an additional layer of security as they can only be used one time. 

Registration_Example_.png

Overview of Magic Links

Magic Links enable users bypass registration and directly access an event. Admins can generate Magic Links by uploading a list of attendee names and emails and determining whether attendees who utilize Magic Links will be able to access entire events, specific tracks, or specific sessions. 

We recommend reading through the steps and notes below before beginning your Magic Link creation. 

Generating Magic Links 

Before generating Magic Links, Admins must create their registration page, determine their required registration fields, and publish their page. If required fields are added to a registration page for an event after Magic Links have been generated, attendees will be directed to the registration page to complete the required fields. 

To generate your Magic Links, navigate to the People tab of your Brandlive Admin Console dashboard. 

Then, select '+ Add audience list':

accessing_people_tab.png

A new modal will appear. Select 'Email & Magic Link'. 

magic_links_1.png

Next, give your list a name and select which event, track, or session the Magic Links will be attached to. The event you are generating links for must be published.

Then, download the template and enter your attendees' information. Be sure to keep the header row of your file in place (first name, last name, email address, and any other required fields).

Once you have added your attendees, save your document as a .csv file. 

Click 'Apply'. A notification will appear to confirm your list has been attached to the event. 

Important Note Regarding Required Fields

If a row is missing data for a required field, when the attendee clicks on the link, they will be directed to the Registration page to complete the required fields before entering the event. 

If required fields are added to a registration page for an event after Magic Links have been generated, attendees will be directed to the registration page to complete the required fields. 

If utilizing an existing Magic Link list for an event, ensure all required fields are the same as your previous event.  

Sharing Magic Links

To share Magic Links with your users, navigate to the People tab of your Admin Dashboard. 

Select the three dots in the top right corner of your list. 

Click 'Download' to download your entire list of links OR click edit to download individual links. 

download_all_links.png

Download individual links by selecting the corresponding 'Download' button. 

download_one_link.png

Then, share each attendees Magic Link with them for easy access to your event. 

Adding or Removing Users from a List 

To add or remove users from your existing Magic Link list, navigate to the People tab of your Admin Dashboard.

Select the three dots in the top right corner of your list and click 'Edit'.

edit_magic_link_list.png

Then, use the button '+ Add User' to add a new user:

add_user_magic_link.png

To remove a user, simply select the user you would like to delete from the list, then click 'Delete selected'.

Deleting or Regenerating Magic Links

To delete your Magic Links or generate new ones for a list, navigate to your main Events dashboard and select 'Details' for your event:

delete_magic_links_1.png

Then, navigate to the 'Audience Lists' tab. 

Select the three dots in the top right corner of your list and click 'Edit':delete_magic_links_2.png

Next, select the purple key icon to generate new Magic Links. A notification will appear to confirm your links have been generated.  delete_magic_links_3.png

Note: This will invalidate all previous Magic Links. 

Attendee Experience 

When attendees receive their Magic Link, they can click on the link to land directed on the event Home page without registering for the event. 

However, links can only be used once. Attendees who click on a used link will either land on your event Landing page OR if they have already registered for the event on the same device and browser, they will land on the Home page. 

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